Poland Board of Selectmen
Minutes of Meeting
December 1, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, and Larry Moreau present. Selectman Bolduc arrived at 7:55PM. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of November 4, 2009 as presented. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to approve the meeting minutes of November 17, 2009 as presented. Selectman Cimino seconded the motion. Discussion: Chairman Sanborn stated a correction was needed to the motion to reflect only the map and lot of Mr. Leonas’ property. Selectman Moreau moved to approve the minutes as amended. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Whaleback Drive
Citizen’s Petition to change the road status from private to town owned – Resident Jack Ware lives in the development and stated that he has a 1997 engineering document that may have all the information the town needs to see if the road was built to town standards. Selectman Moreau noted that the standards have been amended since 1997 and would need to be reviewed. Mr. Ware also stated that it is only Whaleback Road not Philip’s Way that they would like accepted as a town road. The Town Manager asked if Mr. Ware could meet with him tomorrow and go over the documents.
MMA Worker’s Comp – Benefits Value
OLD BUSINESS
Patricia Cobb Land
· Need a 60 ft right of way/only have a 10 ft. right of way;
· The manager would need to negotiate with the abutting property owner to acquire the 60
ft. right of way;
· Need to have an article ready for town meeting.
The consensus of the Board is that it is worth pursuing and authorized the manager to continue with the process and negotiations.
Jake Whittier Land
· Bragdon Hill Road;
· Land Owner is donating property to the town;
· Title search is needed;
· Article for town meeting needed.
The consensus of the Board is that the manager is to continue with the process to accept the property.
RSU Property Transfer – Discussion only.
Library / Bank of America – Proposed meeting scheduled with the bank for December 21st.
Regional PWD w/McFalls – Discussion only.
CDBG Low-Moderate Income Certification
Selectman Moreau moved to sign the certification papers for the CDBG Low-Moderate Income grant as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Town Meeting - Venue
Town Hall or PRHS – Consensus of the Board is to hold the meeting at the Town Hall.
CDBG Low-Moderate Income Certification
Selectman Moreau (original vote/prevailing side) moved to reconsider the signing of the certification papers for the CDBG Low-Moderate Income grant as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Bolduc)
Selectman Moreau moved to sign the certification papers for the CDBG Low-Moderate Income grant as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Amending Solid Waste Operating Procedures
Brush & Clean Wood Waste - the Board authorized the manager to amend the language regarding trailers and their allowed use at the Transfer Station. The manager will bring the new language back to the Board for their approval. Logging trucks will not be included.
Business Recognition Program
The manager will work with staff on the criteria for the award and bring it back to the board. Selectman Bolduc would also like to see something for employee recognition.
Homeland Security Grant Received - $17,952 Voter Repeater System – Discussion only.
State Funding Data to Local Government – Discussion only.
Historical Society
Selectman Cimino moved to grant the Historical Society permission to reprint the town history book entitled “Poland: Past and Present 1795-1970”. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ASSESSING BUSINESS (added to agenda)
Abatement Denials
Map 11, Lot 10A – Mr. Leonas submitted his rebuttal letter to the Board regarding his tax assessment. The Board requested that the manager forward the letter to O’Donnell Associates for their response.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $403,649.46. Selectman seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Gun Club Property – The consensus of the Board is that a final decision on the Gun Club Property will be made at the next Board Meeting on December 15th.
Selectman Torrey moved to adjourn at 8:30PM. Selectman Cimino seconded the motion. Discussion: Selectman Moreau stated that he thought the Board was going into Executive Session.
Selectman Torrey withdrew his motion.
EXECUTION SESSION (added to agenda)
Selectman Torrey moved that the Board of Selectmen enter into Executive Session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 6(A) Executive Sessions to discuss a personnel matter. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 8:30PM. Selectman Cimino seconded the motion. Discussion: Selectman Moreau stated that he thought the Board was going into Executive Session. Selectman Torrey withdrew his motion.
Selectman Torrey moved to adjourn at 9:13PM. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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